Beyond adventure: why risk management is the heart of what we do

At World Expeditions Schools, we understand that as a teacher planning a school tour, nothing matters more than the safety of your students and colleagues. It matters to us too, not just as a responsibility, but as a priority that shapes every decision we make.

Managing risk is a partnership between the school and World Expeditions. It begins at the first planning meetings and continues until every participant is safely home.

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We train together, we prepare together

Before any school program begins, your World Expeditions Schools Manager works closely with your school executive and teachers to ensure every step is aligned with your school’s safety expectations, policies and governance requirements. Together, we co-design the pre-departure training program, which includes:

• Risk workshops for teachers and school executives that include an emergency scenarios session. We run the same workshop with our local Guides.
• Student and parent briefings and documents that clearly outline expectations.
• A thorough review of our “Teacher’s Companion” booklet with teachers and Guides.

Why do we train everyone the same way? Because it means teachers and Guides are working from the same page, both literally and professionally.

"Scott and the World Expeditions team worked with our school to develop a program. There were some non-negotiable safety items, and they collaborated with us to achieve our goals. Nothing was ever too much trouble."

– Risk and Compliance Manager, 2022

Expert guides, on the ground and in the know

Every school tour includes a highly trained, local Guide who knows the area, the people, the protocols and the local medical options. They speak the language and have years of school guiding experience. Their focus is prevention but they are also experts at managing incidents.

"Our guides ensured the safety of all our students every step of the way. The professionalism and attention to detail made the experience seamless, safe and enjoyable."

– Faculty Trip Leader, 2023

Our Guides are supported 24-hours a day by local Operations Managers, who can reroute itineraries, organise evacuations, or coordinate support in real time. Behind them, our Schools team in Australia, New Zealand, the UK and Canada are monitoring communications around the clock.

What does risk management really look like?

• Risk management is a mindset of safety first, then fun, then learning. It is a hundred small unseen actions and dozens of shared decisions every day. It is knowing who has asthma, who is tired, who is abnormally quiet, who needs a rest, who has taken their medication. It is our dynamic risk assessment model in action, known as the Traffic Light System, which empowers Guides and teachers to adapt on the ground.
• Consistent, preventative communication & checks
• Daily briefings between Guides and teachers
• Transparent & approachable Guides & teachers

If a significant incident does occur, our teams activate instantly, with clear roles delegated, student welfare prioritised and transparent, calm leadership throughout.

"Our guides’ knowledge of the terrain, weather and local communities certainly helped the staff feel at ease, which also carried over to the students."

– Head of Outdoor Education, 2023

Safety is never sacrificed to price

School tours are built with quality accommodations, vetted food providers, reliable vehicles and fair wages for experienced staff. We will always prioritise your students’ wellbeing over a discount.

"World Expeditions demonstrates unparalleled flexibility and problem-solving capabilities. Their support for staff and students during programs is truly world-class."

– Coordinator, CUE

Because it is not just a school tour. It is a trust.

We see every program as a shared responsibility. Our job is to support you in carrying that responsibility with skill, clarity and confidence. If you would like to speak directly with another teacher about their experience travelling with us, we would be happy to connect you.

"The program was tailored to reflect our college mission and department goals. Students were inspired by the terrain and the cultural experiences they received."

– Head of Outdoor Education

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Talk to an expert about our risk processes here